| How might data be collected for this target response? | Identify several interventions that might help improve response rates. Place them in order with the least-restrictive at the top so that the interventions may be introduced systematically, adding more restrictive / less favorable interventions after the outcomes of less restrictive options have been measured. |
|---|---|
| Use a daily data collection checklist to record whether staff completed required documentation (e.g., yes/no or percentage of data sheets filled). This can be logged by a supervisor during spot checks or by reviewing binders at the end of each shift. Consider also collecting qualitative notes on barriers or competing activities (e.g., socializing, phone use). | ✅ Provide performance feedback: Regularly review data collection behavior and offer positive reinforcement for compliance. ✅ Post visible reminders or visual cues: Place signage or prompts at key workstations to cue data completion. ✅ Simplify or streamline data collection processes: Reduce response effort by using checklists, electronic tools, or pre-filled formats. ✅ Incorporate mild incentives or reinforcement: Provide praise, recognition, or tangible rewards for accurate and timely data collection. ✅ Adjust staffing or task demands: Reduce competing tasks that interfere with data responsibilities |
| In vivo observation and self monitoring | Self monitoring |
| X. | X. |
| STAFF NEEDS FURTHER TRAINING | |
| memos to help with professionalism and a reward system | memo, rewards system, consequences |
| Conduct observation and assess | Provide corrective feedback |
| observation, video | training |
| Target Response Example: Let’s assume the target response is "BIS accurately completes and submits treatment notes within 24 hours of session completion." Data Collection Methods: Permanent Product Review – Track the date and time stamps on submitted treatment notes against session logs. Electronic Monitoring Systems – Use data from STS Connect or other internal platforms to automate compliance tracking. Supervisor Checklists – Weekly reviews of note submission status by a mentor or lead. Self-Monitoring Logs – BIS staff logs when they complete and submit notes. Random Spot Checks – Conduct periodic reviews to verify timely submission and accuracy. | The interventions below are ordered from least to most restrictive/intrusive: Clarification and Job Aids Provide written expectations and visual aids (e.g., flowcharts, checklists). Clarify deadlines and where/how to submit. Environmental Prompts and Reminders Use calendar alerts, email reminders, or posted cues at the workstation. Modeling and Peer Support Assign a peer mentor to model correct procedures and time management. Schedule opportunities to shadow compliant staff. Self-Monitoring Tools Provide tracking sheets or dashboards for BISs to monitor their own submission timelines. Performance Feedback Supervisors review submission data and provide specific, timely feedback. Highlight both accurate and late/incomplete submissions. Incentives or Reinforcement Provide informal (praise) or formal (gift cards, recognition) reinforcement for consistent compliance. Coaching or Retraining One-on-one coaching to address persistent issues. Review expectations and conduct booster training. Performance Improvement Plan (PIP) A formalized, documented plan including deadlines and check-ins. Administrative Action If performance does not improve, consider administrative consequences (e.g., probation, termination). |
| Review data, direct observation, colleague or peer reports | Review procedures and need for consistent data |
| Meet with day program staff and supervisors- discuss data collection issues | |
| Use classroom recorded data as a permanent product of data collection responses. | 1. Using a routine program team meeting as an opportunity, review data collection purpose and procedures. Point out that daily data collection is most useful when completed daily and ask staff if there are obstacles interfering with data collection. Address any problems identified. |
| Develop chart checklist and graphical presentation of items and % completed share with team so they can self monitor, and also use same for weekly random chart review and anonymous presentation for team with samll reward for doing it compleltl | Self-monitoring |
| For this scenario—where the PDC-HS indicates issues in the "Performance Consequences, Effort, and Competition" domain and the intervention targets staff data collection behaviors—your data collection procedures should focus on measuring staff performance and environmental/contextual changes, not client behavior. | A systematically ordered intervention hierarchy to help improve staff data collection response rates in the day program scenario, aligned with the PDC-HS outcome: |
| Reducing task effort and have the binders in a place that is easier to access. | |
| Review data sheets at end of day in a meeting format, or yesterday's data at the start of the next day. | Least - daily self-monitor sheet regarding data collected that dat |
| Permanent Product Checks Review data sheets or binders daily or weekly to check for completion. Example: % of required data sheets completed each day or week. Direct Observation / Fidelity Checks Observe staff during program times to see if data is being recorded during or after implementation. Binder Movement Tracking A quick glance check: Are binders consistently being taken off the shelf and brought to work areas? Checklists or Logs Staff can check off when they’ve completed specific data collection tasks — this helps self-monitoring. | Environmental Prompts and Visual Supports (Least Restrictive) Color-code or label binders to make locating and using them easier. 2️⃣ Reinforcement for Accurate and Timely Data Collection Reinforce timely, accurate submissions — not just completion. 3️⃣ Streamline the Data Collection Process Simplifying data sheets Using checkboxes instead of narrative Incorporating data into routines (e.g., take data during snack prep or transitions) |
| Fidelity checklist that can be self collected as well as used by supervisors | Post antecedents intervention in areas that can be seen by all staff |
| Daily or weekly review of data binders | Opportunities to be recognized for consistent data collection |
| BCBA and self-monitoring | Data checks |
| performance feedback | reduce task effort, provide feedback, implement more training, performance review plan, write up |
| Frequency of data collection | 1. Complete an IOA data on a predetermined time schedule |
| Bcba observation and supervision and ask additional staff to monitor whether data is being collected | 1. Reinforcement system introduced for proper data collection each day |
| scatter plot | Competency based checklists |
| % of days each staff collects data | (1) checklist for staff to follow/ complete |
| Checklist for monitoring consistency of data collection | Identify barriers that can be addressed to reduce the response-effort for the therapists, such as a simpler data collection system. |
| How might data be collected for this target response? | Identify several interventions that might help improve response rates. Place them in order with the least-restrictive at the top so that the interventions may be introduced systematically, adding more restrictive / less favorable interventions after the outcomes of less restrictive options have been measured. |
