| What is the problem? | Which ethical standards pertain to this problem? | Consider dimensions of the problem | Courses of action / potential consequences | Select course of action | Implement and evaluate the course of action |
|---|---|---|---|---|---|
Yvonne failed to monitor her trainee’s fieldwork hours for over a year. One trainee has been miscalculating required supervision hours, falling short by -2 hours/month. The trainee may now have unusable fieldwork hours that do not meet BACB requirements. | Supervision effectiveness includes reviewing progress and monitoring accurate fieldwork documentation. Yvonne took on 3 trainees despite being new to supervision. She may not have yet developed the systems to track hours properly, impacting her competency. | Unqualified or poorly documented hours cannot be submitted; Yvonne must uphold the integrity of supervision records. The trainee may lose months of hours, affecting exam eligibility and morale. | Disallow noncompliant hours and restart tracking accurately | Immediately audit the trainee’s full hour log against BACB supervision requirements to identify which hours can still count. Disallow any hours that do not meet the required monthly supervision minimum (e.g., 5% rule). Document the error, including how it occurred, and the corrective steps being taken. | Create and use a supervision hours tracking system (spreadsheet or platform) that Yvonne checks monthly. Provide monthly sign-offs and documentation to prevent future tracking issues. Consider reducing the number of trainees until a consistent supervision system is in place. Reflect and consult with a senior BCBA or mentor to improve supervisory practices going forward. |
hours tracking | supevision | not have the hours needed; being honest about signing off | not heing honest, not having enough hours | Fix mistakes | Help supervisee fix mistakes. |
miscalculation in fieldwork hours | documentation | ||||
Yvonne has not fully fulfilled her requirements as a supervisor and now hours are miscalculated. | 4.01, 4.02, 4.04, 4.05 | Reviewing the fieldwork requirements and code to address the severity and have a action plan formed-this may mean Yvonne and the trainee are both at risks in separate ways. Yvonne will have to report her problem and how to rectify the situation, and the trainee may have to accumulate more hours in the future. | 1. Meet with the trainee to see hours the hours are being calculated and bring the fieldwork requirements and code to address in the meeting | First meet with supervisee and review hours and what was counted, can be counted and not counted | Meet and come to a conclusion to rectify issue, continuous supervision checks in meeting for calculations. |
Yvonne and the trainee should have been checking the hours more often | There is a set number of hours of supervision | Trainee may not be learning all that they need | Training | Make sure that the correct number of hours are submitted | Monthly |
Yvonne delegated a task before she was sure the supervisee can handle it. | 4.09 Delegation of Tasks (see 1.03) | The trainee does not want to "lose" hours that they now feel entitled to yet they did not earn. Yvonne would be allowing a fraudulent act to occur if she endorses it. | Yvonne should provide the trainee with BST skills training in regard to hours accumulation. The forms must be corrected or Yvonne would inform the trainee that she will not sign the final fieldwork form. | Correct the form. | I would do this and ensure that I do not delegate this responsibility in future until the trainee has achieved 3 sessions with accurate recording and then I would put the behavior on maintenance by checking at least once a month. |
Trainee is tracking hours incorrectly | |||||
Error in hours tracking. | 4.02 | Review Documentation: Go through all your fieldwork documentation to identify where the error occurred. Ensure that all hours are accurately recorded and meet the BACB requirements | Review Documentation: Go through all your fieldwork documentation to identify where the error occurred. Ensure that all hours are accurately recorded and meet the BACB requirements | Review Documentation: Go through all your fieldwork documentation to identify where the error occurred. Ensure that all hours are accurately recorded and meet the BACB requirements | Review Documentation: Go through all your fieldwork documentation to identify where the error occurred. Ensure that all hours are accurately recorded and meet the BACB requirements |
Yvonne has caught the trainee in a lie. The trainee has been cushioning the amount of hours she has been signing off on by 2 hours each month, hoping no one would notice. | 4.04 Accountability in Supervision | Yvonne should review these hours more often than she already does. She has been signing off on an untrue number of hours. She could be held responsible if the company or trainee is ever audited by the BACB. | Yvonne should document her discovery and her failure to review the fieldwork hours more regularly. She should subtract two hours from each month and then calculate the new total. The trainee should then be required to make up for all of those hours before a Final Fieldwork verification is signed off on. She should also investigate further to see if there are any more uncovered lies that could land her in trouble collaterally. | Yvonne decides that she will document the discovery by writing down what has occurred. She will cite code 4.04 for Ethics. She will then refuse to sign any further fieldwork documentation until there has been a correction made to the number of hours that the trainee has accumulated. If necessary, she should do a competency check as well. | Yvonne implements the plan and documents the errors to protect herself. |
false reporting of hours. BCBA should have been checking before signing MVF | idk the code number | both the supervisee and the bcba could be out of compliance with the bacb if they continue with the incorrect hours | toss out current hours? | start hpurs over? | not sure |
one of the trainees has been miscalculating hours. the supervisor should have done a better job of checking the tracker more frequently to ensure this problem didn't occur | 4.05- maintaining supervision documentation | losing the hours is going to set the trainee back in their progress; however, ethically you cannot sign off on hours that are inaccurate | fix the error. this may mean the trainee loses hours, but you cannot count hours that were not attained | ||
Trainee has not received enough supervision hours bc he miscalculated how many he needed. | Tracking trainees' hours and needed amount of supervision. | Trainee could lose needed hours, but trainee made the calculation error. However, the supervisor should have been calculating the hours as well. | Ask BACB for guidance. | Ask BACB for guidance. | Email BACB. |
falsifying hours | accurately tracking hours | cannot get certification with false hours | delete the extra 2 hours - restart if needed | go back in the months and delete the unacceptable hours | it's a hard decision and will set her back time wise, but accurate hours are required. |
Yvonne's trainee did not do his math right on his fieldwork tracker. Yvonne was new to supervision and did not catch this mistake until late in the game | supervisory volume | The trainee will lose a lot of hours, but did not receive the correct percentage of supervision to count them. Yvonne is also accountable for not checking earlier | contact the BACB | ||
Inaccuracy of tracking fieldwork hours | 4.05 Maintaining Supervision Documentation | Fieldwork hours can be lost; ineffective sueprvision | Must make time to evaluate supervision documents monthly | Add to supervision checklist to ensure it is checked more often | More accurate time keeping moving forward |
inaccurate hours | documentation accuracy | requirements for credentials, slowing progress | make the needed changes to the hours and offer to continue providing the hours needed | ||
404 4.01 4.05 | |||||
Hours | 4.04 | The trainee may be impacted by being short on hours | Meet with the trainee and figure out the scope of the problem | Discuss a method to correct the situation | Do a makeup plan that will give the trainee their needed hours with the least amount of impact |
Yvonne did not record her supervisee supervision hours. Her supervisee did not document their supervision hours for each month. | 4.05 responsible for ensuring trainees keep accurate and complete records of supervision | Yvonne needs to train her supervisee to record their supervision hours accurrately and make this part of their supervisions until he/she is competent with this skill. | Use this as a learning opportunity and work on this skill as supervisee and supervisor. | Assign this as homework and check in during next supervision. | Create a task list of skills to train the supervisee and work on each skill until is mastered. |
Incorrect hours reported | 4.05 Maintaining Supervision Documentation (1.01, 1.02, 1.04, 2.03, 2.05, 3.11) | Consult Ethics code to ensure remain in compliance. | Adjust hours - | Adjust hours | Establish written plan with supervisee to ensure meeting hourly requirements. |
There is a fieldwork hour error that needs addressed. | 4.04 Accountability in Supervision | Leaving the hours alone would be fabricating hours which is an ethical violation | Yvonne should consult with another BCBA or her superior regarding this situation as she is unsure what to do. | Consult with the appropriate parties. Correct the incorrect months and make a plan to make those hours up through an appropriate channel. | As long as the error is correct correctly and none of the incorrect data is included, there should be no ethical dilemma |
The supervisor has maybe taken on too much at once | Volume - 4.03 | Risk to supervisor registration | Need to amend hours and support supervisee with opportunities to gain extra hours | Supervisor to ensure opportunities for hours | Evaluate relationship going forward |
miscalculating the amount of supervision hours needed for each month | appropriate supervision to keep credentials. | ||||
Maintaining Supervision Documentation | 4.05 | By not keeping track of the documented and accumulated fieldwork hours, the trainee and supervisor are at risk for not meeting the standards set out by the bacb | Contacting the bacb and re-calculating the hours that the trainee has accumulated. | This trainee must re-calculate the number of hours accumulated and re-do all the misrepresented time. | The misrepresented time must be recovered. |
Hours required | Field work | Empathy for the supervisee | Upset supervisee and accept a tenuous arrangement moving forward | Abide by all ethical codes | Stay firm |
| What is the problem? | Which ethical standards pertain to this problem? | Consider dimensions of the problem | Courses of action / potential consequences | Select course of action | Implement and evaluate the course of action |
