| Identify the risks presented by this scenario | How might the supervisor respond, in accordance with the Code? |
|---|---|
risks of this scenario are as follows: | The supervisor should speak with him and help him set up a plan to be more timely and organized. If this does not work then she may have to terminate supervision. |
HIPPA AND CONTRACT VIOLATION | PROVIDE ADDITIONAL SUPPORT, DOCUMENT AND EVEN DICUSS SEVERING THE CONTRACT. |
Disorganization leading to improper documentation of supervision hours and client paperwork | They must maintain documentation of supervision and privacy of client information. Supervisor can set up improvement plan to ensure these 2 things are met. |
Lack of organization and not having the ability to retain or keep paperwork, confidential and organized and safely kept for up to seven years | The supervisor should document the feedback and input and review this with the person they are training |
Breach of confidentiality regarding client records and information. | Provide additional training during supervision meetings regarding maintenance of records and client confidentiality. |
Disorganization can lead to accidental breach of client information. It can also lead to him providing inaccurate supervision as he is not actively keeping track of this information. He is also not maintaining the requirements for his own supervision with his own supervisor. | Provide a warning and discuss the items related to code. If the issue continues, they should terminate their mentorship. |
Lack of confidentiality | Not sure |
misplaced documentation | develop a system of organization and expectations for the trainee with frequent check ins to ensure adequate filing and records maintenance. |
n/a | n/a |
Inability to produce accurate data to the BACB. Inability to maintain the documents in a HIPPA compliant format. | Feedback of the lack of correction maintains. Possibly set up a reward system to maintain the compliance of the code for the trainee |
Not effectively documenting the supervision hours can lead to mistakes and loss of time, lateness does not reflect well with parents and clients as well as with whomever he ends up working for. client paperwork being left out can lead to major HIPPA violations and confidentiality issues as well as loss of client paperwork. | Have the client work on organization skills specifically, give him some form of strategies for filling out EXCEL Sheets and have him review confidentiality concerns of task list |
HIPPA violations, inconsistency in procedure due to losing notes | Help them devise better organization method. Teach self monitoring. Set up regular check in. Document progresss |
Confidential paperwork left scattered around the car - HIPPA. | State the need for maintaining Client confidentiality. |
Inability to assess effectiveness of behavior analytic interventions | Provide trainee with alternative methods to track their hours and require session notes to be sent immediately following each session for review. |
Maintaining and completing documentation of supervision, as well as client confidentiality | create a performance plan for the supervisee, review it with him, and monitor performance |
Accountability of supervision, Maintaining Supervision Documentation, Performance Monitoring and Feedback, HIIPA and Confidentiality | Provide feedback and assist supervisee to implement strategies to set himself up for success with consequences if behavior is not corrected |
Paperwork may be lost and deadlines may not be met. | Document attempts to help the supervise get organized. |
possible failure on trainees part to keep appropriate documentation for 7 years for the BACB | clear and concise communication with trainee in accordance to the BACB |
Lack of proper documentation or unorganized documentation can lead to problems in the future. As we say in education, "if we didn't see it, it didn't happen". This statement refers to data. If there is no data to present then the action can not be proven as actually happening. | The supervisor could spend some time modeling and training the supervisee on proper documentation and the importance of that data. One approach could be role playing a scenario where the supervisee has been asked to submit specific data, that they are not able to find/retrieve and also role play the consequences of that failure. |
Fran's trainee presents risks due to persistent disorganization, problems with record-keeping, and problems with service delivery through lateness and inefficiency. These risks create problems for client well-being and create ethical and legal liabilities, potentially leading to HIPAA violations and professional problems for both the trainee and Fran as the supervisor. The trainee's behavior prevents effective supervision and professional development, demanding immediate and structured intervention to ensure compliance with the ethics code. | Fran, guided by the Ethics Code, must address the trainee's problems. First, she must immediately ensure that client records are confidential and address the confidentiality breach, providing training (2.03, 2.05). Second, she needs to implement structured interventions, including increased supervision, goal setting, and regular feedback (4.04, 4.08). If necessary, she must evaluate the trainee's knowledge and revise responsibilities if needed (1.05, 1.06, 4.09). Throughout this process, Fran must follow ethical decision making standards and ensure responsibility (1.03). Additionally, she must be aware of cultural and disability backgrounds (1.07, 4.07). |
disorganization that could lead to issues with documentation | formal feedback and continued monitoring |
Trainee Doesn’t meet professional standards (late) | They would need to develop a performance improved program tailored to the trainees needs. Part of this behaviours should be operationally defined, explain documentation type, and set follow up/feedback meetings as well as identify reinforcement |
hippa violation, incorrect documentation | remind him of it, review wiht him. Create organzational tools and reminders with deadlines. |
Poses the risk of violating privacy of client information (HIPAA) | Establish a plan of action to meet more frequently after outlining specific expectations. |
The trainee is unable to keep his items organized and be on time for meetings. This could cause a risk that he may lose paperwork or be late to meetings in the future. | The supervisor should provide feedback to the trainee about his performance and continue to model appropriate behaviors. |
| Identify the risks presented by this scenario | How might the supervisor respond, in accordance with the Code? |
